Job Opening: Office Administrator
Explorations is looking for a responsible Office Administrator to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills in English and in French and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Administrator should ensure the efficient and smooth day-to-day operation of our office.
Answer and direct phone calls and emails
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute emails, contracts, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Submit and reconcile expense reports
Provide general support to visitors
Proven experience as an Administrative Assistant, Virtual Assistant or Office Administrator
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent oral and written English and French
Fixed but flexible working hours (20 hours a week for 14 weeks)
This is a Canada Summer Jobs sponsored position, therefore it is only open to people between the ages of 15 to 30 who are either Canadian citizens or have PR status.
To apply for this position, please send your resume and cover letter to email@example.com.